1. If you haven’t already installed Cobian Backup, install it first. View this page on how to install it.
2. Double click the Cobian Backup tray icon or right-click it and click Open. You’ll see the following screen. There are no default backup tasks. You’ll have to create a task, the first time you open Cobian Backup.
3. Click the Task menu and then click New Task.
4. On the next screen, give this task any name of your choice. For example, My Backup 1. In the backup type, select one of Full, Incremental or Differential. Even if you select Incremental or Differential, the first backup is always a full backup. Click here to know more about the different backup types.
You can select the number of full backup copies to keep and after how many incremental or differential backups, a full backup should be made. 10 is a good number, but if your backup device has low disk space, you can change these numbers accordingly.
5. Now, on the left hand side, click the “Files” setting. Here, you add the source files or directories and the destination, where you want to save these backups. You can add individual files or you can add directories and sub-directories. You can also drag and drop files and folders into the source and destination and the paths would be saved.
6. After you have added the source and destination, the paths to those files and directories would be shown as seen below.
7. Now, click the “Schedule” setting on the left hand pane. On the right hand pane, in the Schedule type drop-down list, select one of the schedules, how often you want your backup task to run. A daily or weekly backup, as per your need.
8. If you want your backup to be more frequent, you can click the Schedule type named Timer. Then, specify a number in the Timer box. It is in minutes, so 60 means run the backup task every hour, 120 means every two hours, and so on. Hourly is a good choice for people who create or save lots of data every hour and don’t want to lose it.
9. Now, on the left side pane, select the “Exclusions” setting. On the right side pane, you can add files and directories to include in the backup or exclude from the backup. You can also include a mask like *.zip to include or exclude all .zip files from the backup task. The exclusions are important here. Note that if you use inclusions, the backup will contain only the files that you include here. Every other file would be excluded. So, don’t touch inclusions.
10. The following screen shows a list of exclusions added as masks. These files won’t be backed up, even if they were in the source folder (My Documents, in the above case).
11. You’re done with all the settings and can click on OK. The following screen shows the details or properties of the backup task you just created.
12. You can right-click the task in the left pane and click ‘Run selected tasks”, to run the backup immediately. The first time, a full backup will be made, so it can take some time to backup all the files and folders you selected in the source.
13. This screen shows the backup task running, that we just created. You can see the status messages in the right pane, the files being backed up and two progress bars at the bottom. After the backup is done, you can close this window. The next time, it will run silently and you don’t have to run it manually. Whenever Cobian runs the backup task as per the schedule, it’s icon in the system tray will be animated, so you can know that Cobian is running the backup task (unless the icon is hidden).
If you want to know all about backups, click here.
If you want help in installing Cobian Backup, click here.
If you want to know how to restore data from a backup made by Cobian backup, click here.